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Private Labelled Load Board
Private Labelled Load Board

The Canhaul solution is a fully functional load board platform that enables advanced real time freight matching on the fly, integration of onboard GPS technology, roles and privileges, secure data transmission, North American Load Board Network integration, customizable posting parameters, photo enhanced profiles and load postings, onboard user analytics portal and intuitive notifications all powered by the outstanding Google Mapping software. The public version has been repackaged and made available now as a private labelled version for leading individual transportation enterprises.

Canhaul.com transforms Google maps into a virtual logistics world, home to user generated content such as photos of trucks and loads, corporate branding and marketing tools, and an access key to an ever expanding network of business interaction.

A private labelled load board project will be implemented with a five (5) step Project Management Methodology. The five (5) steps are: Initiation, Planning, Execution, and Closing & Controlling.
INITIATION
This stage is committing the CAN Telematics organization to engage in the project and is typically part of the CAN Telematics sales process where responses to RFP’s or sales proposals are delivered. High level Customer requirements are gathered at this stage. The CAN Telematics project team involvement in this phase will evaluate the feasibility of the project mapped against those Customer requirements. This feasibility would consider risk, high level financial impacts, resources, Customer readiness and available technology. Typically a Customer “go or no go” decision would be made at this stage in the project.
PLANNING
This phase of the project involves a deeper look at the Customer requirements. CAN Telematics will provide a SOW outlining the understanding of the requirements and how the application proposed will address those requirements. Roles, deliverables, general timelines, high level application call flows and specifications will be included in this SOW document. CAN Telematics will engage in resource & budget planning at this stage to make sure the right team is available to complete the project. Customer should be working towards the same goal with respect to resource and budget planning at this stage if not already confirmed in the previous stage.

Once the SOW is agreed to and signed off and all appropriate contracts are in place between CAN Telematics and Customer, the assigned CAN Telematics Project Manager will initiate a meeting to introduce all parties and begin to create the Detailed Project Plan.

Once the Detailed Project Plan has been completed, the next step in this phase is to engage business and technical team members from Customer’s team along with the CAN Telematics Application Design Consultant to complete the Detailed Interaction Flow Specification document. This document will serve to establish all pertinent information to allow the project team to move into the Execution phase
EXECUTION
The Execution phase of the project will involve all activities surrounding environment readiness, equipment installation, applications development, CAN Telematics unit testing, Customer quality assurance and acceptance testing. An ongoing communication plan (i.e. regular scheduled meetings) and issue/activity logs will be maintained throughout this phase. A Cutover Plan document must also be created in this stage to ensure smooth rollout of the product with minimal disruption. At the end of this phase, a technically complete and unit tested application will be delivered. CAN Telematics will execute a unit test plan, correct resulting issues if any, then deliver the completed application to Customer. Customer will at this point execute their quality assurance and acceptance-test plan within the pre-designated time frame.
ROLES AND RESPONSIBILITIES

Prior to the start of the LoadBoard implementation, a meeting will be held.

It is at this meeting that all parties pertinent to the project are introduced. Representation should be from the following groups:

CAN Telematics:
  • Project Manager
  • Technical Solution Manager (if applicable)
Customer:
  • Project Manager
  • Representative(s) from IT
  • Representative from business units
  • Any other persons selected by Customer
The CAN Telematics Project Manager will present the objectives of the following stages and define mutual expectations. The Project Manager will also suggest the approach that is recommended with the appropriate due date and milestone and present the communication plan, which include the roles and responsibilities for each team member. Those responsibilities will include but are not limited to the following:

CAN TELEMATICS RESPONSIBILITIES
  • Provide Project Management Services for the duration of the project to Project Manage the activities outlined in this SOW.
  • Provide Application development resources to fulfill the project deliverables.
  • Provide a technical lead to support project management (if applicable).
  • Provide Applications Design Consulting expertise to fulfill the design and documentation requirements.
  • Interface to Customer personnel, subcontractors, and other participants.
  • Ensure all project deliverables are completed in the specified time frames while managing the project plan and “outstanding issues” log.
  • Provide solution specific documentation to Customer.
  • Provide Change management control throughout the project.
  • Creation of Detailed Interaction Flow Specification document.
  • Provide Change Management / Support document.
  • Provide Cutover Plan document.
  • Provide Detailed Project Plan.
  • Creation and carrying out of CAN Telematics Unit test plan for each phase.

CUSTOMER RESPONSIBILITIES
  • Provide a Technically competent Project Manager to act as a single point of contact, and to oversee entire project on behalf of the customer.
  • Ensure internal resources are available (such as personnel, facilities, etc.).
  • Ensure agreed to changes are implemented per specified time frames.
  • Participate in project reviews, meetings, and other activities as agreed.
  • Participate in Project Plan creation.
  • Provide access to internal information ( system and network documentation)
  • Provide a phone/email/fax directory of the key contacts
  • Rollout of Load Board application software to business unit or end user.
  • Provide a test environment for the LoadBoard application Unit and QA Acceptance testing.
  • Provide timely signoff’s to documentation for each phase.
  • Provide and execute Quality Assurance and Acceptance test plan for each phase.
  • Provide and manage all relevant host, database and data networking requirements.
  • Act as liaison between CAN Telematics and other 3rd part vendors involved in the project.

FEATURES
  • Google Maps - The Google Maps API lets you embed Google Maps into applications with JavaScript. The API provides a number of utilities for manipulating maps and adding content to the map through a variety of services, allowing the creation of robust maps inside advanced applications on the web.
  • Picture Uploading of Loads and Trucks – A picture is worth a thousand words especially when quoting a load. Continue to drive your brand recognition by including the display pictures of trucks. No other Load Board offers pictures of trucks and loads.
  • Detailed Load and Truck Posting – Be sure to gather all of the necessary information required for the whole job. Simple to use and priceless to have, the little details can make all the difference.
  • Advanced Search Capabilities - Radius and Legal Land Description – Designed for the Alberta Oilfield, this application has intuitive radial searching within the mapping engine as well as Legal Land Description translation for locations in the far corners of the patch.
  • Matching Logic and Notifications – Internal stored procedures intelligently match loads to specific equipment types from over 100 types in the database. Automatically send emails to all parties exchanging contact information as well as equipment and load information.
  • North American Load Board Network Integration – Enables posting to 30 other load boards via Canhaul.com to broadcast available capacity to the well established LoadBoard network in North America.
  • Detailed Corporate Profiles – Is like having a business website within the LoadBoard. Complete with a photo gallery of your assets, contact information, about your company, even a list of your companies authorities and international operation licenses.
  • Mobile Match Application Programmer Interface.
    • The future of Mobile Marketing, MobileMatch enables your (GPS) Fleet Management or Dispatch System to become a real time freight matching solution.
    • Converts your actual GPS position into a posting on Canhaul.com or private version.
    • That posting is then sent to the existing LoadBoard network.
    • Instant access to the 30 LoadBoards consisting of 30,000 freight brokers and their loads.
    • Turned on or off from your existing Fleet Management or Dispatch System.
    • Automatically adjusts to changes in position and reposts to the LoadBoard network instantly restarting the matching process.
  • City Database with 57,000 entries in North America – canHAUL was originally designed with GPS integration in mind. To accomplish this, an extensive list of cities was compiled along with their corresponding Latitude Longitudes. This is why postings can exist on a map in this fashion and why MobileMatch’s award winning real time asset postings could be built.
  • Extensive Usability Testing – Successful websites become successful for two reasons! They provide a service and they are easy to use. With this in mind, canHAUL was extensively tested on new users to see where exactly they fumbled or became confused. The “Don’t Make Me Think” mentality in redesigns ultimately resulted in the product you see today.
  • User Performance Monitoring Interface – Within each company “Dashboard” a gauge can be seen giving users insight on how well the LoadBoard is currently being utilized. If you want optimum results, be sure to follow the instructions of the “Site Optimizer” link.
  • Over 100 equipment types in 13 categories – Eliminate the guesswork. Select from over 100 types of equipment and trailers currently in the database.
  • Expired Posting Removal Automation – At the end of the day, postings expire and are removed from the system automatically.
  • Update current postings – Sometimes all information isn’t available when you enter your data. Don’t worry you can go back and change it on canHAUL and the entire LoadBoard network.
  • Load Filled – Mark order as filled users of each company will see it as filled, but users from other companies on the system will no longer see the posting on the LoadBoard.
  • Multiple Day Postings – Select a range of days to move a shipment or get a truck home with the multiple day post option.
  • Internal Profile Searching – View other businesses with profiles on the LoadBoard.
  • User Dashboard with Activity Center - Navigate to your matches, postings, corporate profile control, truck editing or view a resent activity (postings, updates, new users activated, or new companies signed up). The navigation links on the left make access to any page on the website literally a click away.
  • Basic Roles and Privileges – Enables enterprises to control access privileges.
  • Google Analytics for Web Activity Statistics – Track the activity on your website with Google’s world class analytic tool.
  • Corporate Branding – Online Corporate Branding is just as important as the paint on your truck. This solution enhances your online exposure by enabling enterprises to upload logos pictures of trucks and other corporate information.
  • Application Environment – The canHAUL application runs on Asp.NET 2.0 and uses a SQL Server 2005 Database.
  • View Trucks and Loads by company – Filter a specific company’s trucks or loads easily from within the platform.
  • Integrated Online Customer Support Engine – Quick links enable users to connect to online support personnel in a cost effective chat format.
  • Embedded Search Engine for Existing Corporate Websites - allows you or your clients to have an embedded map with your postings on the current corporate website.
  • Advanced Time Zone Logic for Accurate Data Sharing – All postings are done in GMT time. Whatever time zone your operation system is set to is sensed by the application and is then reflected on your screen in the correct time zone.

SET UP / ROLL OUT / TRAINING
  • Get Picture of Entire Fleet(s) Complete with Identification of Assets – Collaborate with each individual company to acquire as many photos as necessary to properly represent the diversity of the fleet. Methodology of assets unique identifications needs to also be relayed to CAN Telematics to ensure assets are registered correctly.
  • Authorities and Licenses – If available, the following information needs to be collected to be input into the LoadBoard for each enterprise.
    • Alberta Motor Vehicle Identification (MVID) #
    • Alberta Safety Fitness Certificate #
    • British Columbia Motor Carrier Commission License #
    • British Columbia Proof of Financial Responsibility #
    • Manitoba Highways and Transportation License #
    • Ontario Commercial Vehicle Operator Registration (CVOR) #
    • Ontario Ministry of Transportation License #
    • Québec Registration Identification (NIR) #
    • Freight Broker #
    • US Custom Service Bond #
    • US Department of Transport (DOT) #
    • US Federal Motor Carrier (MC) #
    • US Hazardous Materials Registration #
    • US Importer #
  • Insurance Information – The following Corporate insurance information needs to be collected to be input into the LoadBoard for each Corporation.
    • Insurance Company Name
    • Policy Number
    • Agent
    • Policy Expiration Date
    • Cargo Insurance Coverage
    • Public Liability Coverage
  • Server Set Up and Licenses – The web server will need to have ASP.NET 2.0 installed along with AJAX extensions. A domain will be registered and pointed to this server. SMTP services will need to be set up so matching emails from the system can be generated and sent. The Canhaul SQL Server 2005 database will also need to be installed with scheduled jobs setup for cleanup routines. Canhaul would like to assist with the installation or do the entire installation.
  • Training –The CAN Telematics team will organize and train the customers staff in person or using online demo’s (Web-Ex). CAN Telematics’s staff will provide answers to questions that come up in training in a timely manner.
  • Domain Registration – Customer will need to choose a domain for the private labeled LoadBoard and configure it to point to the web server where the LoadBoard is installed.
  • Customer Graphics Creations and Design Work – Our in house graphic artist will ensure a professional look with your branding in the numerous areas that it appears within the application.
  • Project Management Software for Collaboration – by using our custom project management software we can ensure to meet deadlines during the initial set up phase. We give key personnel a log in to our Base Camp software which enables file sharing, milestones, to do lists, and many other features to ensure quality and efficiency.
  • Project Owner Communications – We believe that regular progress reports to the project owners are critical during the initial set up phase.

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